Privacy Policy

Last updated:

This Privacy Policy describes how Greenwrmotionar ("we," "us," or "our"), operating at greenwrmotionar.world, collects, uses, stores, and protects your personal data when you use our mini habit coaching services, purchase coaching programs, or interact with our website. We are committed to complying with the General Data Protection Regulation (GDPR), the Dutch Implementation Act (UAVG), and all applicable data protection laws in the Netherlands and the European Union.

Data Controller

The data controller responsible for your personal data is Greenwrmotionar, located at Pijnackerstraat 7, 1072 JS Amsterdam, Netherlands. For any privacy-related enquiries, you may contact us at help@greenwrmotionar.world or by phone at +31624097806.

Scope of This Policy

This policy applies to all personal data processed in connection with our coaching products, including the Mini Habit Starter Session, Four-Week Habit Blueprint, and Personal Habit Mentor Program. It also covers data collected through our website, contact forms, booking systems, coaching sessions (in-person and video), email communications, and any related services offered by Greenwrmotionar.

Personal Data We Collect

We may collect the following categories of personal data depending on your interaction with our services:

• Identity data: full name, title, date of birth (where relevant to coaching goals).
• Contact data: email address, telephone number, postal address, billing address.
• Coaching data: habit goals, progress notes, session recordings (only with explicit consent), self-reported wellbeing information, and behavioural tracking data you choose to share.
• Transaction data: payment details, purchase history, invoices, and refund records related to coaching program purchases.
• Technical data: IP address, browser type, device information, operating system, referral source, page views, and session duration collected through cookies and similar technologies.
• Communication data: messages sent through our contact form, email correspondence, and feedback you provide about our coaching services.
• Marketing data: your preferences for receiving promotional communications about new coaching programs or mini habit resources.

How We Collect Your Data

We collect personal data through direct interactions when you fill out our contact form, book a coaching session, purchase a program, attend a session, or communicate with us by phone or email. We also collect data automatically when you browse greenwrmotionar.world through cookies, analytics tools, and server logs. In some cases, we may receive data from third-party payment processors to confirm transaction completion, but we do not store full credit card numbers on our servers.

Legal Basis for Processing

Under the GDPR, we process your personal data on the following legal bases:

• Contract performance: processing necessary to deliver the coaching program you purchased, schedule sessions, and provide ongoing support.
• Consent: when you tick the consent checkbox on our contact form, subscribe to communications, or agree to session recordings.
• Legitimate interests: improving our coaching methodology, ensuring website security, preventing fraud, and conducting anonymised analytics to enhance our services.
• Legal obligation: retaining financial records as required by Dutch tax law and responding to lawful requests from authorities.

How We Use Your Data

We use your personal data exclusively for purposes related to our mini habit coaching services:

• Delivering and personalising coaching sessions and habit design plans.
• Processing payments and managing your coaching program enrolment.
• Communicating session schedules, reminders, and follow-up materials.
• Tracking your coaching progress to provide accountable, data-informed guidance.
• Responding to enquiries submitted through our website or by phone.
• Improving our coaching products based on aggregated, anonymised usage patterns.
• Sending service-related notifications about changes to programs, policies, or scheduling.
• Complying with legal and regulatory requirements applicable in the Netherlands.

Data Sharing and Third Parties

We do not sell your personal data to third parties. We may share data with trusted service providers who assist us in operating our coaching business, including payment processors, video conferencing platforms, email service providers, cloud hosting services, and analytics providers. All third-party processors are bound by data processing agreements that require GDPR-compliant handling of your information. We may also disclose data when required by law, court order, or governmental authority, or to protect the rights, property, or safety of Greenwrmotionar, our clients, or others.

International Data Transfers

Your data is primarily stored and processed within the European Economic Area (EEA). If any of our service providers transfer data outside the EEA, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission, or transfers to countries with an adequacy decision.

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes described in this policy. Coaching session notes and progress data are retained for the duration of your program plus three years to support continuity if you return. Financial and transaction records are kept for seven years in accordance with Dutch tax regulations. Contact form submissions are retained for two years unless you request earlier deletion. Technical and analytics data is typically retained for 26 months. When data is no longer needed, it is securely deleted or anonymised.

Your Rights Under GDPR

As a data subject in the Netherlands, you have the following rights regarding your personal data:

• Right of access: request a copy of the personal data we hold about you.
• Right to rectification: request correction of inaccurate or incomplete data.
• Right to erasure: request deletion of your data where there is no compelling reason for continued processing.
• Right to restrict processing: request limitation of how we use your data in certain circumstances.
• Right to data portability: receive your data in a structured, machine-readable format.
• Right to object: object to processing based on legitimate interests or for direct marketing purposes.
• Right to withdraw consent: withdraw consent at any time without affecting the lawfulness of prior processing.

To exercise any of these rights, contact us at help@greenwrmotionar.world. We will respond within 30 days. You also have the right to lodge a complaint with the Autoriteit Persoonsgegevens (Dutch Data Protection Authority) at www.autoriteitpersoonsgegevens.nl.

Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include encrypted data transmission (HTTPS), access controls limiting data access to authorised personnel, secure password policies, regular security assessments, and staff training on data protection practices. While we strive to protect your data, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

Children's Privacy

Our coaching services are intended for individuals aged 18 and older. We do not knowingly collect personal data from children under 16. If we become aware that we have collected data from a child without parental consent, we will take steps to delete that information promptly.

Automated Decision-Making

Greenwrmotionar does not use automated decision-making or profiling that produces legal or similarly significant effects on individuals. All coaching recommendations are made by qualified human coaches based on your personal goals and progress.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our coaching services, legal requirements, or data processing practices. The updated policy will be posted on greenwrmotionar.world with a revised "Last updated" date. We encourage you to review this page periodically. Material changes will be communicated to active coaching clients via email.

Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact Greenwrmotionar at Pijnackerstraat 7, 1072 JS Amsterdam, Netherlands, by phone at +31624097806, or via our Contact page.